🖲 How to Analyze PDF or DOC Files With ChatGPT

Weekly Tech Tools for SMB’s Growth

Issue # 02

Welcome Message

Hey, It’s Gabriel.

Welcome to this week’s edition of the Tech Tools for SMBs! Each week, we aim to equip you with the latest technology insights and software solutions to help your business thrive.

In today’s issue:

• The 8 types of emails every business owner should know

• How to analyze a PDF or DOC file with ChatGPT

• How to enable voice typing in Google Docs

• And more…

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Tips & Resources

My Favorite finds

• 📕: The 8 types of emails every business owner should know

• 📕: 84 subject line to templates to boost your email open rates

• 📕: 20 rules for media companies

Tool Spotlight of the Week

Category: Email Marketing / Newsletter and Website Builder

This week, we’re excited to highlight Beehiiv. This powerful platform is perfect for businesses and creators looking to grow their audience, monetize their content, and improve their newsletter strategy.

Key Features

• Audience Growth Tools: Leverage referral programs, recommendations, automation, and segmentation to expand your subscriber base.

• Monetization Options: Unlock revenue streams through subscriptions, ads, and premium content.

• Advanced Analytics: Gain deep insights into subscriber behavior, email performance, and engagement metrics.

Why It’s Ideal for SMBs:

Beehiiv is perfect for SMBs looking for an affordable, user-friendly platform to grow and monetize their newsletters. It helps businesses build a loyal audience, increase brand awareness, and generate revenue without requiring advanced technical skills.

How-To: Analyze Files with ChatGPT

How to Analyze PDF or DOC Files with ChatGPT

1. Use ChatGPT’s File Upload Feature
   For this action simply:

   • Open the ChatGPT app on your phone or browser (Download if you don’t have it)

   • Click on the + icon then from the options, select files.

   • Upload the PDF or DOC file.

2. Extract Key Insights
   Once the text is in ChatGPT, you can:

   • Ask for summaries (e.g., "Summarize this report in bullet points.")

   • Extract key themes (e.g., "What are the main arguments in this document?")

   Find specific details (e.g., "Pull out all dates and numbers mentioned in this text.")

3. Perform Sentiment or Tone Analysis
   If analyzing business reports, legal documents, or customer feedback, ChatGPT can:

   • Detect sentiment (e.g., "Does this document sound positive, neutral, or negative?")

   Identify bias or tone (e.g., "Does this article favor a particular viewpoint?")

4. Summarize, Translate, or Rewrite Content
   You can ask ChatGPT to:

   • Convert complex legal/technical docs into simple summaries.

   • Translate content into another language.

   • Reformat documents for different audiences (e.g., a formal report into an easy-to-read blog post).

5. Ask Specific Questions on the Document
   Instead of reading the whole file, you can ask:

   • "What is the conclusion of this document?"

   • "Does this file mention XYZ?"

   • "Are there any action points in this report?"

Quick Tech Tips

Here are three quick tech tips for you this week:

• Tip 1: Use Voice Typing for Faster Notes
  Need to take notes quickly? Use voice typing! On Google Docs, press Ctrl + Shift + S (or go to Tools > Voice Typing) to dictate your text instead of typing.

• Tip 2: Search Smarter on Google
  Use quotation marks (“ ”) around a phrase to find exact matches. For example, searching “best free project management tools” will show results containing that exact phrase instead of scattered keywords.

• Tip 3: Turn Your Phone into a Scanner
  No scanner? No problem! Use apps like Microsoft Lens, Google Drive, or CamScanner to scan documents with your phone’s camera and save them as PDFs in seconds.

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